Thank you for your interest and inquiry on employment with the City of Sebastian. We are an equal opportunity employer that does not discriminate on the basis of Race, Color, Religion, Sex, National Origin, Disability, Age, or Marital Status; and we are totally committed to recruiting personnel who reflect the cultural diversity of our area. Women and minorities are encouraged to apply. Click Here for Equal Opportunity Information and Application
EXECUTIVE ASSISTANT/PUBLIC INFORMATION SPECIALIST
The City of Sebastian is accepting applications for an Executive Assistant/Public Information Specialist in the City Manager Office. Applications will be accepted until filled.
Under general direction of the City Manager, the purpose of the position is to provide highly skilled administrative support to the City Manager and the City Attorney. The employee in this classification performs complex and advanced administrative support work requiring considerable discretion due to the sensitive and confidential nature of work processed. The position is responsible for the professional representation of the assigned executive officials to all departments and external entities and agencies.
In addition, this position performs highly responsible administrative work developing and implementing a proactive communication and marketing strategy that promotes City accomplishments, encourages public involvement and promotes the value of City services. Under the direction of the City Manager or designee, manages social media accounts and acts as liaison to print, broadcast and electronic media. This work involves the consistent exercise of discretion and judgment.
1. Prepares correspondence from various document sources, i.e., memoranda, letters, reports, drafts; Reviews, dates, determines priority and routes incoming correspondence, reports, requests and instructions; handles or refers matters as appropriate and as directed.
2. Performs public relations functions with the public, Department Heads, City officials, and other personnel.
3. Responsible for office management and processing of routine operational administrative matters; transmits directions and instructions with the authority of the City Manager.
4. Reviews all documentation and correspondence processed for the purpose of ensuring adherence to accepted business English standards concerning grammar, punctuation, diction, and format.
5. Receives confidential files, pending litigation documents, contracts, checks and other documents needing City Manager, City Attorney response, signature and/or authorization.
6. Transcribes from recordings; takes minutes and prepares /distributes agendas as needed.
7. Maintains, schedules and updates executive calendar with regard to meetings, conferences, appointments, and seminars.
8. Keeps track of incoming Agenda Items and all necessary documentation.
9. Prepares Agenda transmittals when necessary and follows through on all City Council approved agenda items when necessary.
10. Creates itineraries; Coordinates travel arrangements; Assembles and supplies executive official required documentation such as agendas or meeting minutes.
11. Reviews all documentation submitted for accuracy, completeness, and proper signatures before submission for executive official signature.
12. Receives, sorts, screens, and distributes departmental incoming mail; prepares outgoing mail.
13. Acts as liaison between executive official, administrative officials, other departments and outside agencies, gathering and relaying information as needed.
14. Operates various office equipment, i.e., computer, printers, copy machines, telephone systems, facsimile machines and scanner.
15. Receives and screens telephone calls, providing information and handling issues that require sensitivity and the use of sound independent judgment; responds to requests for information and complaints, refers matters to appropriate staff and/or takes or recommends action to resolve the request or complaint.
16. Provides support to the City Attorney; Answer telephone calls; Schedule appointments as necessary; Maintain confidential files; Perform related duties as directed.
17. Responsible for Central Mail Room; Maintain working order of postage meter; Order supplies as needed (fluid, ink, tapes, etc.); Distribute all incoming mail to appropriate departments; Daily post all mail and deposit at Post Office; As needed replenish all funds in the meter; Keep current on all postal changes and updates and download as needed; Complete end of month postage usage report by department.
18. Act as liaison between the City and the public; May be responsible for issuing press releases, answering queries from the media and arranging interviews with City Officials.
19. Develops and maintains promotional programs.
20. In cooperation with City Divisions; compiles and summarizes material and data to be used in presenting information to the news media and the public; serves as central point for quality and branding control for all City websites, publications and outreach programs, i.e., departmental publications, social media, video, brochures, reports, newsletters, print and digital media.
21. May assist in organizing special events.
22. Develops and executes City-wide web and social media strategies.
23. Includes occasional emergency and after-hours assignment(s).
24. Responsible for preparing the Community Newsletter; Coordinates and assembles news articles and photos; Coordinates the printing and distribution to the residents.
25. Perform related duties as assigned.
The list of essential functions, as outlined herein, is intended to represent the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
• High School Diploma or GED; and Bachelor’ Degree in Communications, Journalism or Public Relations or related field
• Five years of responsible administration and experience in public information management, preferably in a government agency;
• Ability to complete NIMS Training Courses: IS100, 200, 700, and 800;
• Valid Florida Driver’s License
Knowledge, Abilities and Skills:
• Knowledge of the City of Sebastian organization, functions, operations, ordinances, rules, policies and procedures.
• Knowledge and skills in creative desktop publishing, production, and editing. Working knowledge of current social media tools, including Facebook, Twitter, Constant Contact, electronic publications, and web-related programs.
• Knowledge of the City's policies, procedures, and practices. Skill in policy interpretation and application.
• Knowledge of business English, spelling, punctuation, and mathematics.
• Skill in transcribing dictated material.
• General office procedures, policies and practices, as well as basic knowledge of computer and other general office equipment.
• Skill in:
• Using tact, discretion, initiative and independent judgment within established guidelines.
• Communicating clearly and effectively, orally and in writing.
• Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.
• Listening to understand and take in information.
• Using a PC with intermediate level proficiency in document/file management, word processing, database management, email usage and Internet browsers.
• Ability to:
• Ability to successfully deliver information, promote and represent the City through written material and on-camera interviews.
• Ability to represent the City in a positive image at special events and functions.
• Ability to speak in public forums at times on short notice to small or large audiences such as community/civic groups, homeowner association meetings.
• Ability to work flexible hours including evenings, weekends and at times holidays.
• Ability to make independent decisions, assist in routine managerial decisions, and delegate assignments.
• Ability to compose effective and accurate correspondence and reports and to provide complicated or detailed information through written and verbal communication.
• Ability to quickly and accurately meet deadlines; Ability to type with speed and accuracy.
• Ability to deal with non-routine decisions.
• Analyze situations accurately and take effective action.
• Demonstrate ability to effectively utilize personal computer and office software such as Microsoft Word, Microsoft Excel, and Microsoft Outlook.
• Work independently in the absence of supervision; be flexible and able to multitask.
• Ability to maintain a very high level of professionalism and confidentiality.
• Build and maintain positive working relationships with staff, other departments, outside agencies, and the public using principles of good customer service.
• Ability to manage and prioritize routine, specialized and complex assignments and problems utilizing knowledge acquired through prior education, training, and experience.
• Ability to adapt to an evolving and continually improving environment.
• Understand and follow oral and complex written instructions.
• Communicate effectively orally and in writing.
Equal Opportunity Employer/Drug-free Workplace/ADA
The City of Sebastian is an Equal Opportunity Employer, To comply with the American with Disabilities Act, the City of Sebastian will provide reasonable accommodations to qualified individuals with disabilities, and encourages both prospective and current employees to discuss potential accommodations with the employer.
Applications for the Executive Assistant/Public Information Specialist are available in the Human Resources Department or can be downloaded from our website: www.cityofsebastian.org
POLICE DEPARTMENT-REGULAR FULL-TIME
HIRING SALARY RANGE $40,608.00 - $54,552.78
The City of Sebastian is conducting an open recruitment for the position of Regular full-time Police Officer for the Police Department.
Under the general direction of the Chief of Police, this is law enforcement and public safety work in the protection of life and property through the enforcement of laws and ordinances. Employees in this classification perform work in varied law enforcement assignments such as motorized patrol, traffic control and enforcement, preliminary and follow-up investigation at crime scenes, and provide first responder treatment to the injured etc. Work involves an element of danger, and employee must be able to act without direct supervision exercising independent discretion in meeting emergencies.
Performs law enforcement patrol activities including, but not limited to; arresting violators of the law, computer checks of property, persons, firearms, stolen equipment, and wanted and/or stolen vehicles. Must be able to assess drivers’ ability to operate vehicles. Must be able to transport mental patients, prisoner or suspects; conducts felony stops, and searches for missing, lost and or wanted persons. Conducts dwelling, building or grounds check; pursues vehicles; detains driver of suspected vehicle; responds to alarm calls and subdues resisting offenders using force where appropriate, including deadly force. Conducts law enforcement investigations, including but not limited to records identifying marks on vehicles, firearms and other objects; prepares, reviews and distributes BOLO reports for wanted notices and coordinates activities at crash sites, crimes or investigation scenes, secure crime scene, collects crime scene evidence; transports evidence or property. Conducts live photo lineups; prepares written or computer generated reports and presents testimony and evidence in both civil and criminal court proceedings. Must be able to interact well with the public, including speaking before public groups, be able to administer first-aid to sick and injured persons; administers CPR procedures, and provides security for special functions.
MINIMUM QUALIFICATIONS AND REQUIREMENTS
Graduation from High School or G.E.D equivalent. Must be at least nineteen (19) years of age at time of appointment; have completed the State Examination with a passing score, or enrolled in an approved Florida Department of Law Enforcement (FDLE) program. Must possess and maintain a valid Florida Driver’s License throughout employment without any restrictions, which might affect job performance and must be able to successfully pass:
1. Oral Review Board 5. Physical Examination
2. Truth Verification Examination 6. Drug Screen
3. Psychological Test 7. Final Review of Files
4. Extensive Background Check
For more information, call 772-388-8222 or visit our website at www.cityofsebastian.org
Applications are available in the Human Resources Department or on the City website.
EQUAL OPPORTUNITY EMPLOYER/DRUGFREE WORKPLACE
Excellent Benefit Package – Medical, Dental, Vision, Prescription, Life Insurance, Retirement, and Pension Plan.