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1. How do I become a vendor with City of Sebastian, FL?

To be added to the list as a vendor to conduct business with City of Sebastian, businesses are required to complete a Vendor Registration Packet. Interested Bidders/Proposers are not required to submit a Vendor Registration Packet to bid/propose on a solicitation.

2. Where can bids and proposals be submitted?

For submitting bids and proposals, Bidders and Proposers have the option to submit  physically (in-person or mailed) OR electronically via VendorLink.com.

All physical (in-person or mailed) submissions should be delivered to::
City of Sebastian
ATTN: Procurement Division
1225 Main Street
Sebastian, Florida 32958

Late Bids will not be opened or announced. Bidders of late Bids have the option of picking up or
paying for the mailed return of the unopened Bid. If this option is not exercised within five (5)
days of the Solicitation Opening date, the late, unopened Bid will be disposed

3. Who should questions concerning solicitations be directed to?

Any and all questions regarding a solicitation should be emailed ONLY to the Procurement/Contracts Manager at afraser@cityofsebastian.org. Contact with the City Council or a City employee/representative other than the point of contact listed above, is grounds for disqualification. Please do not contact the departments or Architectural/Engineering Firms. There are no exceptions.

4. Why am I required to use E-Verify?

E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees.

Beginning on January 1, 2021, all Contractors entering into a contract with the City is obligated to comply with the provisions of Section 2. Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. Any challenge to termination under this provision must be filed in the Circuit Court of Indian River County, Florida no later than 20 calendar days after the date of termination. If this contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination.

"Enrolling in E-Verify is Easy! It only takes a few simple steps to enroll in E-Verify and begin confirming the employment eligibility of all of your new hires. However, once you start the Enrollment Process you cannot save your progress if it cannot be completed right away, so make sure you have everything you need before you begin. Use the Quick Reference Guide or follow the links provided above and below to help you prepare for enrollment. Need help? Visit the E-Verify Contact Center web-page."

5. How can I obtain a copy of the tax exemption for City of Sebastian?

The City’s tax exemption can be found here.

6. When are Bid bonds and/or Payment/Performance Bonds required?

Solicitation documents will detail the requirements. For Bid Bonds, an amount equal o 5% of the bid or an amount as detailed in the specification, in the form of a cash deposit, certified check, cashier’s check, Certificate of Deposit, or money order made payable to the City of Sebastian and referencing the solicitation number, or a satisfactory bid bond executed by the Bidder and surety company acceptable to the City, must be submitted with the bid. Company or personal checks are not acceptable.

In the event a Bidder is awarded all or any portion of the bid, the 5% bid bond will be returned after the Bidder satisfactorily submits Payment and Performance bonding equal to 100% of the total bid/proposal amount or other bond, in other amount, as required by the bid/proposal documents (if applicable). Should the Bidder fail or refuse to enter into a contract with the City in the event any portion of the proposal of the Bidder is accepted, or should the bidder fail to make deliveries of the payment and performance bonding as required, their Bid Bond will be forfeited.

If the Bidder is not awarded any item, the bid bond or check furnished with the bid will be returned immediately upon award of the bid or as detailed in the specifications. The Contractor will be responsible for attorney fees in the event the Contractor defaults and court action is required.