Thank you for your interest and inquiry on employment with the City of Sebastian. We are an equal opportunity employer that does not discriminate on the basis of Race, Color, Religion, Sex, National Origin, Disability, Age, or Marital Status; and we are totally committed to recruiting personnel who reflect the cultural diversity of our area. Women and minorities are encouraged to apply. Click Here for Equal Opportunity Information and Application


PROCUREMENT/CONTRACTS MANAGER
$55,500.00 (DOE)

The City of Sebastian is accepting applications for a Procurement/Contracts Manager. Applications will be accepted until position is filled.

DESCRIPTION:
Work is performed under the general supervision of the CFO/ Administrative Services Director and is reviewed to ensure conformance with established policies and procedures but a wide degree of creativity and latitude is expected. Consistent with the strategic priorities of the City, performs professional work of unusual difficulty in the planning, organization, development and coordination of the procurement activities for the entire organization. This executive management position serves as the principal public procurement official for the City and is responsible for the all procurement of goods, supplies and services in accordance with applicable federal, state and local laws, ordinances, rules and regulations.
Responsibilities include providing professional support and sound contractual advice to all stakeholders involving contractual services, consultants, equipment, supplies, construction, capital improvements and other applicable activities.

ESSENTIAL FUNCTIONS:
  1. Procure or supervise the timely procurement of all goods, supplies and services needed, in accordance with all applicable federal, state and local laws, policies and procedures.
  2. Ensure compliance with all applicable laws and procurement policies and procedures by reviewing and monitoring procurements conducted by any designee, department, agency or official.
  3. Maintain the integrity of the public procurement process.
  4. Recommend policies to the City Management regarding the procurement of goods, supplies and services.
  5. Ensure purchasing practices are consistent, open, and designed to encourage maximum competition and best value procurements.
  6. Research market sources and vendors to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services.
  7. Prepare and issue solicitation documents.
  8. Receive and evaluate proposals and bids; award or recommend the award of contracts to City Management.
  9. Conduct negotiations with suppliers on proposals, contracts and contract claims.
 10. Establish standard contract clauses for use in contracts, solicitations, and purchase orders.
 11. Prepare or supervise the preparation of contractual documents with suppliers.
 12. Review and execute contracts, purchase orders, change orders and other documents within delegated authority.
 13. Formulate, in conjunction with using departments, short-term and long-term strategic procurement plans in order to maximize buying power and minimize inefficiencies.
 14. Continuously review policies and procedures governing procurement in order to improve upon and standardize the processes.
 15. Serve as public procurement advisor and technical expert to management.
 16. Establish and supervise a contract administration system designed to insure that contractors are performing in accordance with the terms and conditions of their contracts.
 17. Effectively communicate purchasing policies and procedures to personnel and interpret said policies and procedures as necessary.
 18. Maintain open communications with the supplier community to provide a comprehensive understanding of the procurement practices and maintain supplier confidence.
 19. Make determinations with respect to bid protests or contract claims.
 20. Establish and maintain programs for the inspection, testing and acceptance of supplies and services.
 21. Prescribe operational procedures governing the procurement functions, and the disposal, transfer and reutilization of personal property and equipment, consistent with all applicable laws, policies and rules.
 22. Perform other related duties to ensure the accomplishment of the strategic priorities of the City.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

MINIMUM QUALIFICATIONS:
Bachelor’s Degree from an accredited college or university in Business or Public Administration, Business Law, Finance, Purchasing, or a closely related field; up to five (5) years government procurement experience; or an equivalent combination of education, training and experience providing the required knowledge, skills and abilities.

Basic accounting and bookkeeping functions. Certification from an accredited procurement program such as the Certified Public Procurement Officer (CPPO); National Contract Management Association (NCMA); Certified Professional Contracts Manager (CPCM) program is highly desirable or an appropriate certificate from a program sponsored by the National Institute of Government Purchasing (NIGP). If no certification is held at time of hire, must obtain certification within one – two years of hire date. Certification must be maintained thereafter.

Possess and maintain a valid State of Florida Driver’s License within 10 days of employment.

SPECIAL REQUIREMENTS
• Comprehensive knowledge of modern principles and practices of governmental procurement and supply-chain management.
• Comprehensive knowledge of business practices related to purchasing.
• Comprehensive knowledge of laws, policies and procedures governing public procurement.
• Considerable knowledge of contract law.
• Considerable knowledge of the principles, practices and techniques of administration, organization, budget preparation, personnel management, supervision, training and development, financial administration and public relations.
• Considerable knowledge of techniques of organizing and motivating individuals and groups.
• Considerable knowledge of administrative problem solving and the implementation of effective solutions.
• Considerable knowledge of principles of management analysis (such as spend analysis and cooperative purchasing) and organization design necessary to formulate and implement administration practices.
• Considerable knowledge of available information system technologies which enhance business practices.
• Comprehensive skill in researching and preparing highly complex specifications, solicitations and contract documents.
• Considerable skill in project and program management.
• Ability to develop effective working relationships with key internal and external stakeholders.
• Ability to coordinate, manage, problem solve, strategize, schedule, analyze, and plan.
• Ability to use appropriate judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature.
• Ability to analyze commodity requirements, interpret market prices and trends, and apply interpretations to procurement issues.
• Ability to negotiate contracts for professional and non-professional services, construction and supplies.
• Ability to identify and implement information technology solutions related to electronic purchasing systems.
• Ability to effectively communicate orally and in writing, including the ability to convey complex and technical subjects in a clear, concise and positive manner.
• Ability to successfully deal with all persons in a fair and equitable manner.
• Ability to make difficult decisions and award contracts impartially and objectively.
• Possess complete integrity and a high sense of personal and professional ethics.

Equal Opportunity Employer/Drug-free Workplace/ADA
Applications for the Procurement/Contracts Manager are available in the Human Resources Department or can be downloaded from our website: www.cityofsebastian.org

 

911- EMERGENCY DISPATCHER
REGULAR FULL-TIME (MUST BE AVAILABLE TO WORK ALL SHIFTS)
Hiring Salary $14.81

The City of Sebastian is accepting applications for a Full-Time position of 911-Emergency Dispatcher for the Police Department.  Applications will be accepted until position is filled.

DESCRIPTION:
Under supervision of the Police Communications Supervisor, the 911 Emergency Dispatcher is responsible for receiving information from the public, Law Enforcement Officers, various law enforcement agencies and other agencies in both emergency and non-emergency situations. Performs tasks simultaneously, such as listening to the radio, entering information into the Computer Aided Dispatch System (CAD), Florida Crime Information Center (FCIC), National Crime Information Center (NCIC), Criminal Justice Network (CJNET), and answering regular and/or 911 phone lines. Employees in this classification function in an entry level capacity while participating in in-house training programs to acquire specialized knowledge of the Communications Center. Upon acquiring essential knowledge, incumbents perform progressively more responsible duties and function under general supervision.  Performs any other duties as directed.

ESSENTIAL FUNCTIONS:
1. Monitors all radio channels for the agency in addition to all Fire and EMS channels for calls dispatched by the Sheriff’s office within the city limits.
2. Answers emergency and non-emergency calls for service, and dispatches officers to calls. Answer phone requests for referrals and information and relays that information to the correct individual(s). Answers Officers radio requests and transmissions, and responds according to the department’s policies, procedures, rules, and the regulations of the FCIC/NCIC. Assists the public by disseminating accurate and appropriate information, as dictated by the nature of the call.
3. Responds to and performs follow-up on public inquiries, unit inquiries, and inter-agency inquiries regarding information to be obtained, relayed, and/or disseminated to proper entities.
4. Also acts as the Police Department’s switchboard. Supplies telephone directory services for the department, its members, and members of the public. Interprets maps and provide clear directions when needed. Responsible for issuing spare keys and maintaining the key box for the department.  Also responsible for specialized clerical and public contact work in receiving and transmitting messages for the department.
5. Receives and accurately registers complaints in CAD; logs radio transmissions by inputting call information into CAD. Operates manual system in the event of CAD and/or computer failure.
6. Searches for and retrieves information from in-house and remote databases. Runs FCIC/NCIC and Driver and Vehicle Information Database (DAVID) computer checks, teletypes other agencies for information and confirmations. Assists officers and other department personnel within the means provided in the Communications Center.
7. Calls out agencies as needed, such as taxis, tow trucks, ambulance/fire, animal control, code enforcement, victims advocate, state attorney, probation office and the hospitals to notify them of pending situations that will require their assistance.  
8. Responds to walk-in citizens. Monitors equipment for malfunctions. Monitors cameras and alarms for Police Department, City Hall, Airport, evidence compound, and Communication Center i.e., generator alarm, fire alarm, booking etc., and dispatches the appropriate personnel when needed. Controls the doors to the booking, holding cells, hallways, entry/exit, sally port gates, and the parking lot gates.
9. Maintains required logs and related records such as: tows, private property tows, private investigators, repossessions, keys etc.                     
10. Maintains and tracks all officers and volunteers on duty. Communicates with the news media.
11. Operates other related equipment, i.e., facsimile, copy machine, scanners, shredder, radios, TDD (Telephone Device Hearing Impaired), printer, computers, copiers, and telephone.
12. Participates in in-house training to develop specialized unit knowledge for the purpose of acquiring progressively responsible duties.
13. Assists other unit personnel in supporting efficient functioning of the work unit.
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

MINIMUM QUALIFICATIONS:
• High school diploma or GED equivalent.
• Experience and/or training involving clerical, data entry, public contact and customer service work.
• Experience in Police, Fire or 911 emergency dispatch or police aide work, college level course in criminal justice, telecommunications or related field preferred. With continued employment contingent on the ability to participate in and satisfactorily complete established in-house training that provides the essential knowledge and skill in the communications function; or an equivalent combination of education, training, and experience that provides the required knowledge, skills and abilities.
• Valid Florida Driver’s License
Must be able to work various shifts.

SPECIAL REQUIREMENTS:
• Completion of FCIC/NCIC training for certification.
• Experience in radio dispatching of emergency services, is preferred.
• Must have computer knowledge with good keyboarding skills.
• Must be able to type accurately.  Must have good telephone etiquette.
• Multi-tasking, and multi-functional skills a must.
• Must have the ability to prioritize.Equal Opportunity Employer/Drug-free Workplace/ADA

Applications for the Police Department are available in the Human Resources Department or can be downloaded from our website: www.cityofsebastian.org  (Must complete the 55 page application.)

Applications will not be accepted if there is a Felony Conviction or No Contest.

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