Functions of the Department

The responsibilities of the Administrative Services department are distributed among the following functions:

  • Accounting and Auditing
  • Accounts Payable
  • Budget
  • Grant Administration
  • Payroll

Accounting & Auditing

Includes debt management and capital financing, financial reporting, treasury services, inventory management, and Fixed Asset Management.

Accounts Payable

Processes vendor payments weekly and mails check to the vendors’ address each Friday morning. All inquiries vendors regarding payment status should be directed to Kim Maison.


Provides Council and management staff of departments with timely and objective advice and information to ensure both the financial integrity of the City and the optimal balance between efficient and effective service levels, levels of taxation, and user fees. Contact Ken Killgore.


Process the City payroll for approximately 200 employees. Prepare and distribute paychecks as well as ensuring the accuracy of the same. Handles inquiries from and provides information to employees with respect to their paychecks. Contact Jennifer Smith.

Grant Administration & Accounting

The Administrative Services Department is responsible for overseeing compliance and requesting all reimbursements associated with Grants awarded to the City of Sebastian due to natural disasters. View the Current Grants list (PDF).